The Fees Ledger is fully Windows compatible and uses standard Windows conventions ensuring that the system is easy to learn and easy to use. It has evolved over many years to enable you to apply relevant charges to your pupils quickly and easily, and ensure the parents receive easily understood invoices so they can pay quickly. 

Past invoice and payment history is easily available so that you can discuss with confidence, any queries a parent may have about their account. Schools can also give parents access to their accounts via the Internet, under password control, so that parents can check queries whenever is convenient for them. Security and confidentiality are an integral part of the system.

Main Features:

• True Split billing facilities. Any person or body contributing towards a pupil’s account will receive their own invoice. Additionally, they can also receive copies of invoices sent to other addresses for that pupil , if required.
• Flexible charging codes. Charges can be grouped under any number of user-defined headings with different attributes. For example, they may be set up as being  fixed amounts, or as percentages of the full fee or of the net fee. They may be set up to be actioned only under certain circumstances - for example only in specific terms, or only when the pupil is being billed for the first or last term at the school.
• Flexible methods of applying charges. Charges may be applied on an ad-hoc basis to selected pupils. They may also be applied via pupil lists, which can be produced in advance, or globally, where pupils may have some particular feature in common. Additionally, you may import charges directly from a file produced by some other system.
• Easy ways of checking applied charges. You can print or view all the charges you have applied, for checking purposes, before producing your termly invoices.
• Invoicing is simple and flexible. Invoices may be produced in numerous orders, either for a range of pupils or for selected pupils/forms/houses/year groups etc. They can be produced for different payment methods separately, so that you can send out invoices for those paying by Direct Debit in advance of any others. Invoices may be termly, in which case a check is made to prevent double billing, or supplementary, where invoices can be produced at any time. Invoices can be grouped by family, so that they appear together for all siblings belonging to the same family. Invoices can be e-mailed if necessary.
• Invoice formats are user-definable so that you can use up any existing fee invoice stationery you may have. You may also have different formats for those paying by different methods. For example, for those paying by Direct Debit, you may want to tell them what amounts will be debited automatically and when. Messages of different types can be included on the invoice.
• Duplicate invoices may be reproduced at any time - even many years after they were originally produced.
• Corrections may be done very easily. 
• Numerous analysis reports exist to allow you to check the results of your invoicing process. You can produce reports sorted in many different ways, including  by nominal codes. Items in advance may be reported separately from items in arrears.
• Ledger enquiries show all transactions for any pupil/address. ‘Drill down’ is available with all transactions to see additional information about the transactions. All the items making up an invoice can also be seen to ensure that when answering telephone queries, you have the full information immediately at hand. You can also view and amend any notes relevant to the pupil or parent, whilst dealing with the enquiry. You can note the phrase 'its in the post' , and see how many times its been used in the past for a parent!
• Internet enquiries are available for parents, allowing them to check their accounts from the comfort of their homes, at a  time that is convenient to them, without needing to disturb your accounts staff. Accounts are accessed under password control, and security and confidentiality features are built into the system.
• Comprehensive debtors reports are available, including screen enquiries with ‘drill down’ and user-definable versions.
• Reminder letters can be easily set up and sent. You can exclude those that you have already dealt with from this process. Easy integration with MS Office mail merge is available if required.
• Statements can be produced at any time
• Full integration is available with the OASIS Nominal Ledger and Cash Book. If you prefer to use some other accounts system, export facilities exist to allow you to transfer your data to those systems.
• Payment methods are very flexible, and include full direct debiting facilities for those schools using this payment method, allowing you to produce files for transmission to BACS via modem. Once these files have been processed by BACS, the pupil accounts can be updated automatically.
• Full Password control is available on all programs.